Useful resources

Dear Sir/Madam,

I am contacting you on behalf of [insert repository name and institution]. The repository [give url] provides access to the full text of publications. It is freely accessible on the Internet and is not for profit. Full bibliographic details are added to each item in the repository, including details of the first place of publication, copyright information and any alternative electronic locations of the article or book chapter.

[Insert name of author] who is a member of staff at [insert name of institution] would like to deposit the following publication from [insert name of publication]:

[Full bibliographic details]

I would be grateful if you would advise me if it will be acceptable for us to do this and if so if there are any restrictions, e.g. should the author post-print version be used for this purpose or can the publisher pdf be used.

I look forward to hearing from you. Please do not hesitate to contact me if further information is required.